Safeguarding | edhorrorfest

Edinburgh Horror Festival Safeguarding Policy

Purpose

The purpose of this policy is to protect people, particularly children, at risk adults and beneficiaries of assistance, from any harm that may be caused due to their coming into contact with the Edinburgh Horror Festival. This includes harm arising from:

The conduct of staff or personnel associated with Edinburgh Horror Festival
The design and implementation of Edinburgh Horror Festival’s programmes and activities

The policy lays out the commitments made by Edinburgh Horror Festival and informs staff and associated personnel of their responsibilities in relation to safeguarding.

This policy does not cover:

Sexual harassment in the workplace – this is dealt with under Festival’s Code of Conduct found in the participant handbook.
Safeguarding concerns in the wider community not perpetrated by Edinburgh Horror Festival or associated personnel

What is safeguarding?

In the UK, safeguarding means protecting peoples' health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect

In our sector, we understand it to mean protecting people, including children and at risk adults, from harm that arises from coming into contact with our staff or programmes.

Further definitions relating to safeguarding are provided in the glossary below.

Scope

All staff contracted by the Edinburgh Horror Festival
Associated personnel whilst engaged with work or visits related to the Edinburgh Horror Festival, including but not limited to the following: consultants; volunteers; contractors; programme visitors including journalists, celebrities, and politicians

Policy Statement

The Edinburgh Horror Festival believes that everyone we come into contact with has the right to be protected from all forms of harm, abuse, neglect and exploitation. The Edinburgh Horror Festival will not tolerate abuse and exploitation by staff or associated personnel.

This policy will address the following areas of safeguarding: child safeguarding, adult safeguarding, and protection from sexual exploitation and abuse. These key areas of safeguarding may have different policies and procedures associated with them (see Associated Policies).

The Edinburgh Horror Festival commits to addressing safeguarding throughout its work, through the three pillars of prevention, reporting, and response.

Prevention

The Edinburgh Horror Festival responsibilities

The Edinburgh Horror Festival will:

Ensure all staff have access to, are familiar with, and know their responsibilities within this policy
Design and undertake all its programmes and activities in a way that protects people from any risk of harm that may arise from their coming into contact with the Festival. This includes the way in which information about individuals in our programmes is gathered and communicated
Implement stringent safeguarding procedures when recruiting, managing and deploying staff and associated personnel
Ensure staff receive training on safeguarding at a level commensurate with their role in the organisation
Follow up on reports of safeguarding concerns promptly and according to due process
All events or gatherings organised by the Edinburgh Horror Festival will require parents or guardians present throughout when those events involve children or vulnerable adults, even if the participant has a cleared Disclosure Scotland check or similar.

Staff responsibilities

Child safeguarding

The Edinburgh Horror Festival staff and associated personnel must not:

Engage in sexual activity with anyone under the age of 18
Sexually abuse or exploit children
Subject a child to physical, emotional or psychological abuse, or neglect
Engage in any commercially exploitative activities with children including child labour or trafficking

Adult safeguarding

The Edinburgh Horror Festival staff and associated personnel must not:

Sexually abuse or exploit at risk adults
Subject an at risk adult to physical, emotional, or psychological abuse, or neglect

Additionally, The Edinburgh Horror Festival staff and associated personnel are obliged to:

Contribute to creating and maintaining an environment that prevents safeguarding violations and promotes the implementation of the Safeguarding Policy
Report any concerns or suspicions regarding safeguarding violations by The Edinburgh Horror Festival staff member or associated personnel to the appropriate staff member

Enabling reports

The Edinburgh Horror Festival will ensure that safe, appropriate, accessible means of reporting safeguarding concerns are made available to staff and the communities we work with.

The Edinburgh Horror Festival will also accept complaints from external sources such as members of the public, partners and official bodies if they are related to our conduct and activity.

How to report a safeguarding concern

Members of the Board, volunteers, performers, or audiences who have a complaint or concern relating to safeguarding should report it immediately to the Safeguard Lead. If the person does not feel comfortable reporting to their Safeguarding Lead (for example if they feel that the report will not be taken seriously, or if that person is implicated in the concern) they may report to any other Board Member.

Safeguard Lead Contact Information:
Theresa Dewa
admin@edinburghhorrorfestival.co.uk

Response

The Edinburgh Horror Festival will follow up safeguarding reports and concerns according to policy and procedure, and legal and statutory obligations (see Procedures for reporting and response to safeguarding concerns in Associated Policies).

The Edinburgh Horror Festival will apply appropriate disciplinary measures to staff found in breach of policy.

The Edinburgh Horror Festival will offer support to survivors of harm caused by staff or associated personnel, regardless of whether a formal internal response is carried out (such as an internal investigation). Decisions regarding support will be led by the survivor.

Confidentiality

It is essential that confidentiality is maintained at all stages of the process when dealing with safeguarding concerns. Information relating to the concern and subsequent case management should be shared on a need to know basis only, and should be kept secure at all times.

Associated policies

Code of Conduct [see Participant Handbook, or contact us for a copy]

Complaints Policy

Glossary of Terms

Child

A person below the age of 18

Harm

Psychological, physical and any other infringement of an individual’s rights

Psychological harm

Emotional or psychological abuse, including (but not limited to) humiliating and degrading treatment such as bad name calling, constant criticism, belittling, persistent shaming, solitary confinement and isolation

Protection from Sexual Exploitation and Abuse (PSEA)

The term used by the humanitarian and development community to refer to the prevention of sexual exploitation and abuse of affected populations by staff or associated personnel. The term derives from the United Nations Secretary General’s Bulletin on Special Measures for Protection from Sexual Exploitation and Abuse (ST/SGB/2003/13)

Safeguarding

In the UK, safeguarding means protecting peoples' health, wellbeing and human rights, and enabling them to live free from harm, abuse and neglect

In our sector, we understand it to mean protecting people, including children and at risk adults, from harm that arises from coming into contact with our staff or programmes. One donor definition is as follows:

Safeguarding means taking all reasonable steps to prevent harm, particularly sexual exploitation, abuse and harassment from occurring; to protect people, especially vulnerable adults and children, from that harm; and to respond appropriately when harm does occur.

This definition draws from our values and principles and shapes our culture. It pays specific attention to preventing and responding to harm from any potential, actual or attempted abuse of power, trust, or vulnerability, especially for sexual purposes.

Safeguarding applies consistently and without exception across our programmes, partners and staff. It requires proactively identifying, preventing and guarding against all risks of harm, exploitation and abuse and having mature, accountable and transparent systems for response, reporting and learning when risks materialise. Those systems must be survivor-centred and also protect those accused until proven guilty.

Safeguarding puts beneficiaries and affected persons at the centre of all we do.

Sexual abuse

The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Sexual exploitation

The term ‘sexual exploitation' means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. This definition incudes human trafficking and modern slavery.

Survivor

The person who has been abused or exploited. The term ‘survivor’ is often used in preference to ‘victim’ as it implies strength, resilience and the capacity to survive, however, it is the individual’s choice how they wish to identify themselves.

At risk adult

Sometimes also referred to as a vulnerable adult. A person who is or may be in need of care by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.